Do you have any idea about what exactly email forwarding is? In this case, we don’t mean the frequent action of re-sending messages you may practice daily from your email account. We talk about email forwarding on the domain level.
What is email forwarding?
Email forwarding is an operation that allows you to automatically redirect messages (emails) from one email address to another on the domain level.
It means, using domain-level email forwarding, you can establish a rule for all email addresses of your domain to be sent to the email address you define. For example, you have a domain, and its address is contact@exampledomain.com. You can establish a rule for all the messages received there to be forwarded to your email address joseph@gmail.com.
It can be set up temporarily or permanently. And this operation can help you to redirect messages from one email address to another or from multiple email addresses to the specific address you want.
Consider that on the domain level only forwards the email or emails to the email address you defined, but it does not send any type of response to the sender.
When should you use email forwards?
Benefits of email forwarding
- It can be used to redirect emails sent to an already inactive email address to an active email address to avoid losing important information.
- Being in charge of different domains, you may prefer to receive all the emails sent to those domains in a single email address where you can concentrate and check them all. This way, your organization can be more efficient and save the time you need to invest logging in and out every time you check messages from one and another domain.
- Businesses rotate employees more or less frequently. But every time an employee quits or gets fired, someone else will take her or his position, and that means catching up with pending and important tasks or deals. You can establish a rule for all her or his emails to be redirected to an email address you and the new employee can access so as not to miss a detail.
- Restructures or changes in businesses are also common and can push you to migrate to a new domain. Imagine the big loss it can mean for you if key clients don’t get informed about the change. The follow-up of important deals can be broken. Avoid this by configuring this service in advance.
How to set up email forwarding?
To set up domain-level email forwarding, you will have to access the DNS settings of your domain. Usually, users do this via their hosting provider or domain registrar. Once there, you will create a new DNS record using the email forwarding type. Then, you have to enter the address you want to redirect and the destination email address you want. Just type it in the value field of the DNS record.
Conclusion
This is everything you need to know about email forwarding. Now, the decision is yours!
